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Bank receipts

If you often have to record one off receipts you don't need to set up customer accounts. Bank receipts are a quick and easy way to record one off receipts or receipts which aren't from a customer, such as interest, dividends received, money received for an insurance claim or for a grant.

When you post a bank receipt the transaction type changes depending on the bank account type in the Bank Record. The receipts appear on the audit trail as the following transaction types:

Accounts Plus and Accounts Professional only You may have receipts which you post on a regular basis. To avoid having to enter the details for these each time, you can use the Memorise and Recall options.

To post a Bank ReceiptOpen this section

  1. Bank > Bank Receipts > complete the window as follows:

    Bank

    From the drop-down list, choose the bank account you want to receive the money.

    Date

    Enter the date of the receipt.

    Ref

    Enter the reference you want to associate with the receipt.

    N/C

    From the drop-down list, choose the required nominal code.

    Dept

    From the drop-down list, choose the required department.

    Fund

    This only appears if you select Enable Charity\Non-Profit in Settings > Company Preferences.

    From the drop-down list, choose the required fund.

    Project Ref

    Accounts Professional only

    This only appears if you select Enable Project Costing in Settings > Company Preferences.

    From the drop-down list, choose the required project.

    Details

    Enter the details for the receipt.

    Net

    Enter the net value of the receipt.

    Tip: If you enter the gross value and click Calc. The net and tax values calculate based on the tax code.

    T/C

    From the drop-down list, choose the required tax code.

    Tax

    This automatically calculates from the net value and tax code.

    Tip: If required, you can over type this value.

    2. Note: If you have already set up a Sage Pay account, you can use the Pay by Card option to post the customers credit card payment online. Find out more

  2. Save > Close.

To memorise a Bank ReceiptOpen this section

Accounts Plus and Accounts Professional only
  1. Bank > select the required bank account > Bank Receipts > enter the details as normal.
  2. Memorise > in the File name box, enter a description > Save.

To recall a memorised Bank ReceiptOpen this section

Accounts Plus and Accounts Professional only
  1. Bank > select the required bank account > Bank Receipts.
  2. Recall > select the required file > Open.

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